REQUIRED FORMS
Below please find six (6) forms for download prior to each workshop your child attends. Please download and complete prior to the first day of class and please have your student bring these forms and have them ready at check in.
These forms are required and your student will not be allowed to stay without completion of these forms.
The forms that you will need to download and complete are:
- UCSD Student Health Form
- UCSD Liability Waiver
- UCSD Web Responsibility Form
- UCSD Media Release Form
- UCSD Medical Information Form
- UCSD Carpool and Self Check Out Form (if applicable)
WORKSHOP HOURS
Each workshop begins at 8:30am and concludes at 3:00pm.
Click here to download the drop-off map. Drop off begins at 8:10am. There will be car side check-in per the directions below for students being dropped off.
There will also be car side check out from 3:00pm-3:30pm. Please do not be late picking up your student.
Please look for the student assistant with the bright yellow clipboard when dropping off or picking up your student.
IMPORTANT: The area for drop off by the Training Room can get a little congested. Please be patient with our student assistants and other parents.
CELL PHONE AND ELECTRONICS POLICIES
All cellphones must be on vibrate mode during class time. Texting is not allowed during class time.
We encourage your student to leave all other electronic devices at home. Theft has occurred in the past, which has been highly upsetting to the student and our staff. Leaving these items at home is the best policy.
OUR CLASSROOMS
Our classrooms are PC-based. If your student would prefer to bring his/her Mac and the workshop software will run on a Mac, that is fine with us! Please let us know prior to the workshop so we can send you the software download link.
Our classrooms may get a little chilly so your student may want to bring a sweater or jacket.
LUNCH AND SNACKS
Your student will need to bring lunch each day. Students will not be allowed to go on campus to purchase lunch. Bringing a morning or afternoon snack is just fine. Students may eat their snacks during break times.
PEANUT AND BEE STING ALLERGIES
If your child has nut or bee allergies, please send your child with an Epi Pen.
Additionally, if your child’s nut allergy if life threatening, please let us know so we can reduce the danger by sending a note to all parents of the class in which your child is enrolled.
CARPOOLING AND AFTER CLASS CARE
If you will be carpooling with another parent, please give us a note on the first day of class so we know who will be picking up your child.
We do not offer aftercare for our workshops. Pick up is between 3:00-3:30pm.
If you work on campus and wish for your child to walk over to your office, please give us a note so we have it on file.
If you wish for your child to go to the library after class, we will also need a note.
LATE PICK-UP POLICY
Parents of students enrolled in UCSD StudentTECH summer programs will be charged $10.00 per 10 minutes / family based on the program pick up times listed below:
All Summer Workshops at the San Diego Supercomputer Center, UCSD (M- F) Pick up: 3:00pm – 3:30pm
If a parent or authorized pick up person does not arrive or call by 5 minutes past the designated pick up time, staff will assume an emergency exists and will begin to call emergency contacts for your student.
If no emergency contact can be reached within 1 hour past designated pick up time, staff may contact the UCSD Police Department who will pick up the student.
Late fees will be due within two business days.
If a student is picked up late more than three times in a two session period, the parent(s) will be required to meet with the Director before the student may return to the program.
Continued disregard for the pick up time is cause for the student’s termination from the program without refund.
DIRECTIONS TO THE SAN DIEGO SUPERCOMPUTER CENTER AT UCSD
Some of our workshops will take place in our training room and some will be in our auditorium. Below you will find directions to both locations. Directions will be sent via email one week prior to each workshop.
DIRECTIONS TO THE SDSC AUDITORIUM
Click here for directions from the 5 freeway.
If you plan to park when dropping off your student:
The Hopkins Parking Structure is located at the intersection of John Hopkins Drive and Voigt Drive, with vehicle entry points just north of the intersection of John Hopkins Drive and Voigt Drive and from Voigt Drive west of the intersection near the top of the hill. Click here to see it on an area map.
Parking permits can be purchased from machines next to the elevators on each level. The permit machines take credit cards or cash, but provide no change. The parking permit allows you to park in both green and yellow marked spaces. Please note that white spaces marked “V” are good with hourly permits only. Hourly “V” permits are $1.00 per hour. Place the parking permit face up on your dashboard in full view.
To get to SDSC, go to the top level of the parking structure via stairs or elevator (Level 7) and take the bridge west into the Social Sciences patio. Turn right to exit the patio northward along the north-south walkway between the west and east sections of the Social Sciences building. That walkway intersects the sidewalk that leads to SDSC.
To get to the Auditorium, turn right at the sidewalk intersection and continue down the path to the SDSC Lobby entrance. Once inside, walk towards the stairs ahead of you in the distance. Continue down the stairs until the bottom level and walk out the door. Continue down the set of outdoor stairs. The Auditorium is on your right.
For those of you who would like to use an elevator, continue to the stairs in front of you inside the Lobby entrance and walk around the staircase, all the way around, and the elevator will be on your right. Take the elevator to Level B1 and exit out the elevator to the left. Walk out the door, turn to the right andntake the next elevator down to B2. Exit the elevator and turn right. The Auditorium will be on your right.
Alternate route to the Auditorium without entering SDSC:
Once you have entered the parking structure and paid for your permit, exit the parking structure by walking to the east via the stairs or elevator in the south/east corner of the parking structure. Walk out of the structure and turn left, walking past the parking structure. SDSC is the next building on the left. Please look for the open double doors.
If you will be dropped off:
If you are being dropped off, there is a drop off location directly in front of the Auditorium. Follow directions above, but turn into the driveway in front of our building right before the parking structure. The Auditorium will be on your left as you face the building. Please look for the open double doors.
DIRECTIONS TO THE SDSC TRAINING ROOM
Click here for directions from the 5 freeway.
If you plan to park when dropping off your student:
The Hopkins Parking Structure is located at the intersection of John Hopkins Drive and Voigt Drive, with vehicle entry points just north of the intersection of John Hopkins Drive and Voigt Drive and from Voigt Drive west of the intersection near the top of the hill. Click here to see it on an area map.
Parking permits can be purchased from machines next to the elevators on each level. The permit machines take credit cards or cash, but provide no change. The parking permit allows you to park in both green and yellow marked spaces. Please note that white spaces marked “V” are good with hourly permits only. Hourly “V” permits are $1.00 per hour. Place the parking permit face up on your dashboard in full view.
To get to SDSC, go to the top level of the parking structure via stairs or elevator (Level 7) and take the bridge west into the Social Sciences patio. Turn right to exit the patio northward along the north-south walkway between the west and east sections of the Social Sciences building. That walkway intersects the sidewalk that leads to SDSC.
To get to the Training Room, cross this sidewalk and go up the steps. The Training Room is straight ahead.
If you will be dropping off your student:
Please read the directions above to get to SDSC and then please download the drop off directions.
QUESTIONS?
Please contact Ange Mason at 858 534-5064 or amason@ucsd.edu.
Our Refund Policy
In order to best serve our students, SDSC StudentTECH has a firm cancellation policy. Once payment has been made in full, there are no refunds. Only credit will be given. Cancellations or changes must be made in writing at least 10 days prior to the first day of class. Cancellations will receive a refund of 50 % of the course registration fee. No refunds will be issued after 10 days prior to the first day of class. As of summer 2017, credit for future courses will no longer be issued. Students who are no shows will not be eligible for a refund and may not be rescheduled.